UK-London: repair and maintenance services

I.1) NAME, ADDRESSES AND CONTACT POINT(S)

Attn: Tel. E-mail: Fax Southern Housing Group Ltd Fleet House, 59-61 Clerkenwell Road William McCormick EC1M 5LA London UNITED KINGDOM +44 2075536474 contracts@shgroup.org.uk +44 2075536401 Internet address(es) General address of the contracting authority www.shgroup.org.uk Address of the buyer profile www.shgroup.org.uk/AboutUs/Partner-With-Us/Procurement-Opportunities/ Further information can be obtained at: As in above-mentioned contact point(s) Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s) Tenders or requests to participate must be sent to: As in above-mentioned contact point(s)

I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES

Body governed by public law Housing and community amenities The contracting authority is purchasing on behalf of other contracting authorities Yes

II.1) DESCRIPTION

II.1.1) Title attributed to the contract by the contracting authority

West region day to day maintenance and void repair services.

II.1.2) Type of contract and location of works, place of delivery or of performance

Works Execution Main site or location of works Berkshire, Wiltshire, Oxfordshire, Buckinghamshire, Hampshire, Surrey, Gloucestershire, Dorset. NUTS code UKJ SOUTH EAST (ENGLAND)

II.1.3) The notice involves

A public contract

II.1.4) Information on framework agreement

II.1.5) Short description of the contract or purchase(s)

The Group wishes to procure the services of a contractor to provide a day to day maintenance and repair service for our West Region (Wiltshire, Oxfordshire, Buckinghamshire, Hampshire, Surrey, Dorset, Berkshire, Gloucestershire). The service includes the provision of a reactive repair service, routine works and planned woks. Contract – the resultant contract for this requirement will be for a potential 10 year period (5 plus 5 years). The initial term contract will be for 5 years, and will contain break clauses for the Group and provider. The contract will also contain the option for a further 5 year extension period by agreement. Pricing changes – the contract will be costed through an agreed maximum price (AMP) system. Further details available within the PQQ document. It should be noted that the Group reserves the right at its absolute discretion to revert to a schedule of rates payment methodology at any time. Requirenment changes (volumes and area) – the group may amend the number of properties within the contract package and also retain the option to add additional geographical areas into the contract packages or establish.additional or alternative contract packages (e.g. undertake work in other Group regions). Contract premises – the group will offer the winning bidder dedicated office facilities for the management of the contract at below market rent. We feel that use of these facilities significantly improves the relationship with and the performance of the successful bidder. The PQQ document is available at www.southernhousinggroup.co.uk/en/AboutUs/Partner-With-Us/Procurement-Opportunities/ All expressions of interest/ PQQ returns must be communicated as per the details in the PQQ at the above web address. Any expressions/ PQQ returns that are not communicated/ provided as per the PQQ document may not be received and may therefore be disregarded. Southern Housing Group reserve the right to discontinue the procurement process at any time which shall include the right not to award a contract and does not bind itself to accept the lowest bid or any tender/ PQQ received. Southern Housing Group shall not be liable for any cost or expense incurred by any candidate orTenderer in connection with the completion and return information requested in this contract notice or in the completion or submission of any PQQ or tender.

II.1.6) Common procurement vocabulary (CPV)

50000000 Repair and maintenance services 50700000 Repair and maintenance services of building installations 50800000 Miscellaneous repair and maintenance services 44115000 Building fittings 44115800 Building internal fittings 45210000 Building construction work 45260000 Roof works and other special trade construction works 45262700 Building alteration work 45421000 Joinery work 45410000 Plastering work 45261910 Roof repair 45262330 Concrete repair work

II.1.7) Contract covered by the Government Procurement Agreement (GPA)

Yes

II.1.8) Division into lots

II.1.9) Variants will be accepted

Yes

II.2) QUANTITY OR SCOPE OF THE CONTRACT

II.2.1) Total quantity or scope

Provision of a reactive repair service, routine works and planned woks across our west region (includes Wiltshire, Oxfordshire, Buckinghamshire, Hampshire, Surrey, Dorset, Berkshire, Gloucestershire). Covers approximately 9 156 day to day jobs per annum and 450 voids repair works per annum across 4 214 properties. Our units vary in type from listed buildings (houses) to modern high rise residential blocks. Excluding VAT 16 000 000 GBP

II.2.2) Options

Yes description of these options: 1) Renewal – the resultant contract for this requirement will be for a potential 10 year period (5 plus 5 years). The initial term contract will be for 5 years, and will contain break clauses for the group and provider. The contract will also contain the option for a further 5 year extension period by agreement. 2) Pricing changes – the contract will be costed through an agreed maximum price (AMP) system. The group will set a maximum number of jobs (with a tolerance level e.g. +/- 10 %) for all works. However, the group reserves the right at its absolute discretion to revert to a schedule of rates payment methodology at any time. 3) Requirement changes (volume and areas)- the group may amend the number of properties/ jobs within the contract package (at any time) and also retain the option to add additional geographical areas into the contract packages or establish additional or alternative contract packages (e.g. undertake work in other group regions). Number of possible renewals 1

II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION

Duration in months: 120 (from the award of the contract)

III.1) CONDITIONS RELATING TO THE CONTRACT

III.1.1) Deposits and guarantees required

Participants will be advised as necessary during the procurement process. Parent company and/or guarantees of performance and financial liability may be required, if considered appropriate. For further details please see PQQ document at www.southernhousinggroup.co.uk/en/AboutUs/Partner-With-Us/Procurement-Opportunities/

III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them

For further details please see PQQ document at www.southernhousinggroup.co.uk/en/AboutUs/Partner-With-Us/Procurement-Opportunities/

III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded

One member of any grouping/ consortium of suppliers will be required to accept prime contractorship. For further details please see PQQ document at www.southernhousinggroup.co.uk/en/AboutUs/Partner-With-Us/Procurement-Opportunities/

III.1.4) Other particular conditions to which the performance of the contract is subject

Yes For further details please see PQQ document at www.southernhousinggroup.co.uk/en/AboutUs/Partner-With-Us/Procurement-Opportunities/

III.2) CONDITIONS FOR PARTICIPATION

III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2) Economic and financial capacity

Information and formalities necessary for evaluating if requirements are met: For further details please see PQQ document at www.southernhousinggroup.co.uk/en/AboutUs/Partner-With-Us/Procurement-Opportunities/ Minimum level(s) of standards possibly required For further details please see PQQ document at www.southernhousinggroup.co.uk/en/AboutUs/Partner-With-Us/Procurement-Opportunities/

III.2.3) Technical capacity

III.2.4) Reserved contracts

III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS

III.3.1) Execution of the service is reserved to a particular profession

III.3.2) Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service

IV.1) TYPE OF PROCEDURE

IV.1.1) Type of procedure

Accelerated restricted Justification for the choice of accelerated procedure: The procurement of these services will boost the economy through rapid execution of the contract. This is in line with the European Commision decision at IP/08/2040 Europa Press release date 19.12.2008, and their agreed extension of this relaxation until 31.12.2011 (see OGC PPN 4.1.2011).

IV.1.2) Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5 Objective criteria for choosing the limited number of candidates: For further details please see PQQ document at www.southernhousinggroup.co.uk/en/AboutUs/Partner-With-Us/Procurement-Opportunities/

IV.1.3) Reduction of the number of operators during the negotiation or dialogue

IV.2) AWARD CRITERIA

IV.2.1) Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2) An electronic auction will be used

IV.3) ADMINISTRATIVE INFORMATION

IV.3.1) File reference number attributed by the contracting authority

IV.3.2) Previous publication(s) concerning the same contract

IV.3.3) Conditions for obtaining specifications and additional documents

Time limit for receipt of requests for documents or for accessing documents 30.5.2011

IV.3.4) Time-limit for receipt of tenders or requests to participate

31.5.2011 – 14:00

IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates

14.7.2011

IV.3.6) Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7) Minimum time frame during which the tenderer must maintain the tender

IV.3.8) Conditions for opening tenders

VI.1) THIS IS A RECURRENT PROCUREMENT

Yes estimated timing for further notices to be published: January 2016 (if initial period only). January 2021 (if 5 year estension period taken up). Please see options.

VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS

VI.3) ADDITIONAL INFORMATION

The Purchasing Authority is acting on behalf of the following organisations: All current and future subsidiaries of Southern Housing Group Ltd (including SHGL, SDSL, Southern Space, SHHO, etc) will be able to sign a contract, have use of an existing contract and/or have an existing contract assigned to them. (MT Ref:81017).

VI.4) PROCEDURES FOR APPEAL

VI.4.1) Body responsible for appeal procedures

Tel. Royal Courts of Justice The Strand WC2 2LL London UNITED KINGDOM +44 2079476000 Body responsible for mediation procedures Tel. Royal Courts of Justice The Strand WC2 2LL London UNITED KINGDOM +44 2079476000

VI.4.2) Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be requested from the address in section 1.1. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2006 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly.

VI.4.3) Service from which information about the lodging of appeals may be obtained

E-mail: Tel. Office of Government Commerce Roseberry Court, St Abdrews Business Park NR7 0HS Norwich UNITED KINGDOM servicedesk@ogc.gsi.gov.uk +44 08450004999

VI.5) DATE OF DISPATCH OF THIS NOTICE:

3.5.2011

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